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With the following data privacy notice, we would like to inform you about the processing of your personal data by Kapsom Green Energy Technology Limited (in the following “Kapsom”).
From time to time, it may be necessary to adapt this privacy policy as whole as well as specific parts of it to comply with the up to date legal requirements or to cover the introduction of new services. The most recent version of our data privacy notice can be found at https://www.kapsom.com/privacy-statement.
The controller responsible for the processing of your personal data in the sense of data protection law is Kapsom. Questions, requests and comments regarding this privacy statement can be addressed at any time to: dongling@kapsom.com
In connection with any processing of personal data by Kapsom, all data subjects have the following rights pursuant to Articles 15 to 21 GDPR – within the statutory limits of the member states:
Right of access;
Right to rectification;
Right to erasure;
Right to restriction of processing;
Right to data portability;
Right to object.
Furthermore, you have the right to revoke your consent to the processing of your personal data at any time with effect for the future. Such revocation has no effect for the past, i.e. it does not affect the effectiveness of the data processing carried out up to the revocation.
If you are of the opinion that the processing of personal data by Kapsom is not in accordance with the data protection regulations or you are not satisfied with the information provided by us, you have the right to file a complaint with the competent supervisory authority (see Art. 77 GDPR).
We take care not to transfer your data to recipients in countries without an adequate level of data protection (third party countries). However, in some cases, this cannot be completely avoided. Where this is the case, Kapsom has taken and will take appropriate measures to ensure an adequate level of data protection at the recipient at all times.
We process personal data only as long as it is necessary for the fulfillment of our contract obligations. As soon as the data concerned is no longer required for this, it is generally deleted. However, in order to comply with certain legal requirements, we must store some data beyond the termination of contractual relationships. This includes commercial and tax documentation, evidence and storage obligations. In these cases, we are generally required to safeguard or store data for three to ten years, or in rare instances, e.g. in legal disputes for up to 30 years.
Kapsom is offering customers from the industrial retail, trade, science, research and public sectors a comprehensive product and service portfolio. Our customers, suppliers and partners are as diverse as we are. To conduct our complex international business, it is necessary to process personal data.
We process personal data only to the extent necessary to fulfill our contractual and legal obligations in connection with the business relationship with our customers, suppliers and partners. “Processing” means that we collect, store, delete or transfer personal data, to list a few examples. Personal data processed by us includes:
Master and contact data of customers and suppliers, such as name, address, telephone number, e-mail address, function, department of our contact persons, etc.
Data we need for invoicing and payment processing, such as bank details, tax number, credit management information, etc., as far as it concerns the data of a natural person;
Supplier and customer relationship management information, such as order history, etc., as far as it concerns the data of a natural person;
Special categories of personal data relating to customers of our healthcare business, such as diagnosis and therapy related information required for treatment.
We regularly receive the personal data processed by us within the framework of and in the course of our business relationship with our customers. In some cases, we also receive personal data from affiliated companies of Kapsom, e.g. contact data from suppliers within Kapsom’s s supplier relationship management. In some cases, we also process personal data that we have received in another manner, in accordance with the applicable data protection laws. This is regularly the case regarding:
Publicly accessible sources, e.g. trade and business registers, trade fairs, exhibitions, Internet sources, newspapers, trade directories, etc.
Third parties who are not affiliated with Kapsom, e.g. trade/business associations, credit agencies, insurance companies, etc.
We process your personal data only for permitted purposes and in accordance with the applicable legal provisions of the GDPR and relevant national data protection laws.
2.1 We process Data to fulfill our Contractual Obligations
We process personal data to fulfill our contractual obligations towards our customers and suppliers or to carry out so-called pre-contractual measures, which take place upon a specific request. In these cases, the purpose of data processing is determined by the contract we have concluded with our customers or suppliers and services that are provided under this contract. This also includes, for example, the processing of personal data in the context of sending catalogues, information on our services or the preparation of specific offers.
2.2 We process Data to protect Legitimate Interests
We also process personal data insofar as it is necessary to safeguard the legitimate interests of Kapsom or Kapsom companies as well as our customers (and, if applicable, other third parties). Where this is the case, we process personal data only after due consideration of your relevant interests. This includes in detail e.g.:
The supply of Kapsom products and the provision of services;
Customer service and handling of complaints;
Direct mail, provided you have not objected to the processing of your personal data for these purposes;
The surveillance of publicly accessible rooms in our branches with optical-electronic equipment (video surveillance);
Transfer of personal data within Kapsom for internal administrative purposes;
2.3 We process Data with your Consent
We also process your personal data if you have given us your consent. You may revoke your consent at any time. Please note, however, that data processing up to the date of revocation remains permissible.
2.4 We process Data to fulfill Legal Obligations
We are required to process certain data in order to comply with legal obligations. Such obligations may arise from certain provisions of national commercial, trade, tax and social law as well as European legislation, e.g. in connection with regulations to avoid the financing of terrorism. In detail, this may also result in obligations for Kapsom to safeguard, store, report and collect data, which generally serve control purposes from the respective authorities.
2.5 Information regarding Change of Purpose
Should we process your personal data for any reason other than that for which we originally collected them, we will inform you of this new purpose to the extent permitted by law.
Personal data will only be made available to other companies of Kapsom if and insofar as this is necessary to protect our legal and contractual rights and obligations. This, for example, can be the case for the coordination of our contractual services. Typical examples are centralized supplier and customer management services, centralized IT services and internal shared service center in finance and accounting.
We cooperate with external service providers to fulfill certain contractual obligations. This is the case, for example, in connection with specific supplier and customer management services, hosting of IT infrastructure and external shared service center in finance and accounting, payment processing (credit card, direct debiting, purchase on account), logistics and delivery, promotional activities or the transaction of online orders. As far as we involve external service providers, this always takes place within the legal limits and in compliance with the applicable data protection regulations.
We only transfer personal data to other recipients outside Kapsom if we are legally obliged to do so. In all other cases, we will only transfer your data to other third parties if you have given us your corresponding consent.
In order to be able to provide our services to our customers, we must process certain personal data or are legally obliged to do so. We collect the corresponding data from you upon conclusion of the contract (e.g. address, business contact data and function). Without these data we cannot conclude contracts with our customers.
We do not use automated decision-making processes for procedures that have legal implications or a similarly significant impact on you. No decision will be made without further human review.
The companies of Kapsom operate websites to provide you with information regarding the companies of Kapsom and their products and services.
When you visit one of the websites of Kapsom, we collect certain personal data from you. Personal data processed in this connection includes your name, address, phone number or email address.
Personal data processed in connection with the operation of our websites is typically provided by you in the course of using our website.
In some cases, however, personal data processed can also be provided by third parties who are not affiliated with Kapsom, such as internet service providers, marketing affiliates or software plug-ins. The following data (in particular log information and device data) is automatically processed by Kapsom:
The name of your Internet Service Provider (ISP)
Your IP address
Your browser type and your operating system (OS)
Date, duration and time of your visit
Visited websites
Extracted data & downloaded files
Your country
Your referrer URL
Your search term in case you were referred to our website by a search engine
We process personal data only to the extent necessary in each case.
2.1 We process Data to fulfill our Contractual Obligations
We process personal data to fulfill our contractual obligations towards our customers or to carry out so-called pre-contractual measures, which take place upon a specific request. This may be the case when you register for certain services, for online orders or our supplier portal.
2.2 We process Data to protect Legitimate Interests
We also process personal data insofar as it is necessary to safeguard the legitimate interests of Kapsom or Kapsom companies as well as our costumers (and, if applicable, other third parties). Where this is the case, we process personal data only after due consideration of your relevant interests.
This includes in detail e.g.:
Measures to analyze pseudonymized user behavior to further improve our websites,
Measures to provide website functionalities such as user account management, shopping carts
2.3 We process Data with your Consent
We also process your personal data if you have given us your consent. You may revoke your consent at any time. Please note, however, that data processing up to the date of revocation remains permissible.
This includes in detail e.g.:
Newsletter registrations,
Promotions,
Contact enquiries
On some websites, Kapsom integrates some additional content and publications (blogs, posts, news, videos, interviews etc.) which has already been published in other social media / social networks (e.g. Facebook, LinkedIn, Twitter). As long as you do not click on any such content, no personal information will be transmitted to the respective social media provider.
By clicking on Social Media Wall content, your IP address will be transferred to the respective social media provider and stored, processed and used there in accordance with his privacy policy. An information banner at the Social Media Wall informs you that by clicking on a specific content, you agree to such transfer of your personal information.
You can find further details regarding the processing of your personal information by the social media providers here:
Facebook privacy policy
LinkedIn privacy policy
Twitter privacy policy
Instagram privacy policy
YouTube privacy policy
We use cookies. Further information regarding the nature & purpose of cookies employed by us are contained in our cookie policy, available at:
www.Kapsom.com/cookie-policy
Our websites contain links to other websites, which are subject to separate data protection notices of the respective operators of such websites.
©KAPSOM plc 2013-2024
©KAPSOM plc 2013-2024